After we have introduced ourselves in a letter we have clearly stated the purpose and the reason why the receiver of the letter is needed there or why is he wanted there in second paragraph the incentives and then you have a conclusion all this is very precise and to the point there is no beating around the bush everything is relevant there is a transition between paragraphs and each paragraph has a clear central idea there is a main topic and of course the tone in formal letters is extremely important to observe a consistent tone and here the tone is formal appropriately formal and polite let’s look at this slide now and the question is what’s wrong with this letter look at the letter dear sir how do you do I understand from my colleague professor William Jones who visited your Western plant last month that you sometimes allow groups of students to the factory and see for themselves how Japanese production techniques operate in a European environment.
Please pay attention to our European environment we do not say any European because the AEIOU scheme works here of wall and the sound is still you and not e so therefore if it’s an N elephant elephant then it’s an L an elephant otherwise if this if the sound or pronunciation is you then it is to be yeah so in a you rope Ian environment so the sound is let me write it for you to make it clear sound is you there for n so it’s not even if you say University you see this is important you so therefore the these words with such sounds take and a as an article so a European environment professor Jones himself was most impressed by his own visit and recommended that I write to you you know that Professor Jones is an expert in the area of car manufacturing and has projects worth millions of dollars in this area.
Would it be possible for a group of 20 Business Studies students aged between this and that from it Smithsonian Polytechnic to visit your visit you before the end of this term which is on the 21st December I realized that you must receive many requests for such visits and that the time available may already be booked up if it’s not and you are able to see us I should be most grateful if you could suggest a date and let me know of any normal condition you lay down for visits of this kind of kind cheers and have a good day yours faithfully now to begin with the tone how do you do in a formal letter where the writers are not really known to each other you see this person is going to introduce himself and instead of introducing himself properly he just comes to how do you do which is informal and it’s a kind of greeting that should be used when we know someone.
The final reason then we remember to support each reason by saying the main reason evidence for that that dogs enjoy being around humans is that dog owners receive enthusiastic greetings when they return home and then we remember to always explain or give a detail or a fact for each reason that we give then we also make sure to write a concluding sentence using a word like clearly or obviously then using a comma and then summarizing connecting to our topic sentence summarizing our thought that dogs make superior pets using the number- helps the writer become more formal in the first example.
The writers started with I I makes a paragraph informal a formal paragraph does not use I only uses the pronouns and third-person he she it or they also the writer said an informal term tone by saying I think obviously the writer is the one who is doing the thinking and it would be better to leave out the words I think and simply say a dog is the animal that makes the best pet here are some sample first sentences that will help you write a one paragraph response remember that you use the number three to write a one paragraph response it does not appear as in the first sentence of an introductory paragraph of an essay or a multiple paragraph response.
Let’s look at the first example this is like the paragraph we created earlier in the video three reasons prove that photography is a great career the second one shows assigning homework to students is a bad idea for three reasons this allowed us to move the number three from the first word to later in the sentence the third example is a really good example because it allows you to write research reveals three important reasons why and then you could put virtually anything here people should not smoke cigarettes people should eat more healthily a variety of topics so number three is very useful please read the other example sentences there to set up different kinds of responsive writing you may look at this last image to review the steps for writing a basic formal paragraph note many teachers and test makers require you to create a prewriting plan.
Before you write your paragraph to do this simply write down the words topic sentence then write what you think might be a decent topic sentence you do not have to keep this as the topic sentence of your final paragraph so you might write something like three reasons show dogs are the best pets notice that this is similar to the final topic sentence that we ended up using but it does not have to be the same also notice that we made sure to use the word three next write the words reason one then think of a reason why dogs make the best pets and write it they like humans next write the word detail and write a detail an example or a fact that shows how they like humans wagtails now notice I did not write a complete sentence I’m just doing a prewriting plan coming up with some ideas for my paragraph then write the words reason and write a short reason companions write a detail can go on walks.