Communicating With Reciever

After we have introduced ourselves in a letter we have clearly stated the purpose and the reason why the receiver of the letter is needed there or why is he wanted there in second paragraph the incentives and then you have a conclusion all this is very precise and to the point there is no beating around the bush everything is relevant there is a transition between paragraphs and each paragraph has a clear central idea there is a main topic and of course the tone in formal letters is extremely important to observe a consistent tone and here the tone is formal appropriately formal and polite let’s look at this slide now and the question is what’s wrong with this letter look at the letter dear sir how do you do I understand from my colleague professor William Jones who visited your Western plant last month that you sometimes allow groups of students to the factory and see for themselves how Japanese production techniques operate in a European environment.

Please pay attention to our European environment we do not say any European because the AEIOU scheme works here of wall and the sound is still you and not e so therefore if it’s an N elephant elephant then it’s an L an elephant otherwise if this if the sound or pronunciation is you then it is to be yeah so in a you rope Ian environment so the sound is let me write it for you to make it clear sound is you there for n so it’s not even if you say University you see this is important you so therefore the these words with such sounds take and a as an article so a European environment professor Jones himself was most impressed by his own visit and recommended that I write to you you know that Professor Jones is an expert in the area of car manufacturing and has projects worth millions of dollars in this area.

Would it be possible for a group of 20 Business Studies students aged between this and that from it Smithsonian Polytechnic to visit your visit you before the end of this term which is on the 21st December I realized that you must receive many requests for such visits and that the time available may already be booked up if it’s not and you are able to see us I should be most grateful if you could suggest a date and let me know of any normal condition you lay down for visits of this kind of kind cheers and have a good day yours faithfully now to begin with the tone how do you do in a formal letter where the writers are not really known to each other you see this person is going to introduce himself and instead of introducing himself properly he just comes to how do you do which is informal and it’s a kind of greeting that should be used when we know someone.